Assistant to head of quality & regulatory affairs (f/m)

We are looking for an Assistant to the Head of Quality and Regulatory Affairs. This position is a one year fixed term contract based in Illkirch.

We are looking for an Assistant to the Head of Quality and Regulatory Affairs.
This position is a one year fixed term contract based in Illkirch.

Grow with us – Your Responsibilities
1. Organize appointments, conferences and travels, plan events, make travel arrangements, create travel expense reports

Organize appointments, conferences and travels, plan events, make travel arrangements, create travel expense reports

2. Plan, organize and schedule own workload so that the activities are completed accurately and on time. The activities may include but not be limited to preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing meeting minutes, organizing company activities /events, etc.

Plan, organize and schedule own workload so that the activities are completed accurately and on time. The activities may include but not be limited to preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing meeting minutes, organizing company activities /events, etc.

3. Gather, compile, verify, and analyze information for the executive and functional team to use in documents such as memos, letters, reports, speeches, presentations, and news releases

Gather, compile, verify, and analyze information for the executive and functional team to use in documents such as memos, letters, reports, speeches, presentations, and news releases

4. Facilitate smooth communication between the function management and other executives, managers, employees, authorities, externals etc.

Facilitate smooth communication between the function management and other executives, managers, employees, authorities, externals etc.

5. Handle confidential information and maintain the security of the function’s and executive’s records and files

Handle confidential information and maintain the security of the function’s and executive’s records and files

6. Perform other administrative tasks like cost center budget planning and monitoring of costs, database and organization chart maintenance, managing personnel changes (entries, leaves) in function

Perform other administrative tasks like cost center budget planning and monitoring of costs, database and organization chart maintenance, managing personnel changes (entries, leaves) in function

What will convince us
7. High School Diploma or equivalent

High School Diploma or equivalent

8. Minimum 3 years of work experience, and proven effective administration and organisational skills

Minimum 3 years of work experience, and proven effective administration and organisational skills

9. Experience in an international industrial group is a plus

Experience in an international industrial group is a plus

10. Strong sense of discretion, confidentiality, good knowledge of technical and business vocabulary, and a deep understanding of the organization’s operations, procedures, and people

Strong sense of discretion, confidentiality, good knowledge of technical and business vocabulary, and a deep understanding of the organization’s operations, procedures, and people

11. Excellent interpersonal skills and a proactive personality

Excellent interpersonal skills and a proactive personality

12. Excellent communication skills in oral and written English and french, other languages an asset; a team-player with good problem solving skills

Excellent communication skills in oral and written English and french, other languages an asset; a team-player with good problem solving skills

13. Good MS Office skills

Good MS Office skills