Administrative assistant

We are seeking a highly organized and detail-oriented Accounting & Administrative Assistant to support our country administrative functions. The ideal candidate should have a solid understanding of accounting principles, strong administrative skills, and a proactive approach to problem-solving. Knowledge of legal and regulatory compliance would be a plus.


Main Responsibilities:

1. General Administrative Support:

* Manage incoming company mail and parcels, ensuring proper distribution.
* Scan, archive, and maintain company records following internal policies.
* Handle administrative requests from various departments efficiently.

2. Accounting & Invoicing:

* Record, store, and manage invoices in Excel, SAP, and other accounting systems.
* Serve as a key contact between providers, the accounting department, and managers to ensure timely validation and follow-ups.
* Assist with expense tracking and reconciliation.

3. Managerial & HR Assistance:

* Support the management team with administrative reports, budget tracking, and documentation.
* Assist in recruitment processes, including organizing interviews and maintaining candidate records.
* Help ensure HR procedures align with legal requirements and company policies.


Key Skills & Qualifications:

* Bilingual proficiency in English and French; Spanish is a strong plus.
* Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with SAP is required.
* Strong attention to detail, organization, and problem-solving skills.
* Knowledge of HR and regulatory administrative compliance (RAC experience is a plus).
* Ability to handle sensitive information with discretion and professionalism.
* Familiarity with legal and compliance matters is a plus.